Receiving and Delivery of Items

Products or services that require receiving must be entered in UAccess Financials. All items should be inspected for content and damages promptly upon receiving.

If Financial Services Accounts Payable receives an invoice and receiving information is not recorded in UAccess Financials, Accounts Payable will generate an email notice to the Department requesting receiving information. The Department will be able to view the invoice in UAccess Financials under the Notes and Attachments field. A notice will continue to be sent to the Department until the information is obtained.

Invoices enclosed with shipments, except those for PCard purchases, should be emailed directly to Accounts Payable at Please date, sign, and mark each item that was received.

An individual who is going to be away from the University for a significant amount of time should arrange for another individual to receive, unpack, and inspect merchandise upon receipt.

Arizona BuyWays

If the order was placed via Arizona BuyWays and the vendor says it went to Central Receiving, contact us at 520-621-3877 or using our Contact Form and provide the Purchase Order Number. We will then track the package(s) for receipt.

Expected Delivery

Expected delivery is based on the following:

  • Regular ground shipments = Delivery the following workday
  • Next Day, Overnight, and 2nd Day = Delivery the same day

Large items that arrive by freight carrier are staged for delivery by the bulk delivery driver. The driver will make arrangements with the department for delivery.